StayOnHire faviconStayOnHire
Helping modern teams get work done
in the field

Sync data captured in the field with your office staff

Capture asset condition photos in the field for pre/post hire inspections, on/off hire machines and update the ready status of your fleet on the go.
Capture asset condition photos in the field for pre/post hire inspections, on/off hire machines and update the ready status of your fleet on the go.
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Taking photos with the StayOnHire mobile app
Trusted by industry leading companies
in the field

Digitalise your field processes

  • upload asset condition photos
  • on & off hire assets
  • update SMU engine hours
  • sync in realtime with the office
  • access asset service parts
  • access specs & freight details
A desktop and tablet device sharing information

View your fleet in realtime across devices

Improve communication across your operations with software that keeps everyone on the same page:

Visualise availability of people and plant

Build jobs and allocate resources

Identify scheduling conflicts including planned vs billable allocations

The responsiveness of a tablet and mobile device

Management & Billing

Reduce repetitive, manual tasks and improve team collaboration across your operations:

Connect your office and field digitally

Capture billable labour and SMU hour units

Reduce employee training time with modern, easy-to-use software flexible to your needs

Allocating a job in Xero and StayOnHire

Field Workers & Operators

Improve communication with the office in real-time with mobile apps that do the heavy lifting:

Create visibility between field and office

Photos, notes asset statuses and on/off hire

Cross-platform compatibility with iOS, android, mobile and tablet devices


Keep your teams productive
getting work done

For businesses that have growing sales, planning, operations, fleet management, billing and executive teams; get a solution that helps complete your work to be done in easy-to-use processes for all.

How to draft a project in StayOnHire

Planners start with the basics and then build out your list of required vehicles, attachments and labour required:

This project needs (4) excavators for date ranges

Each excavator will need (3) buckets and a rockbreaker

We will supply (1) Supervisor, (4) Operators and (1) Trades Assistant

Allocating resources with StayOnHire and JobAdder
match availability to positions

Allocate available resources into positions required and get visibility on where additional labour is required:

Visualise your draft project alongside you existing schedule of vehicles and labour

Make adjustments across your entire organisation

Fill, edit and alter positions required dynamically as project needs change

planning and execution

Finalise your project's details, including work force accomodation, mobilisations and teams:

Build a freight schedule of assets and attachments

Link workers to operator seats in vehicles

Track accomodation check in/out dates and times

From civil construction companies:
"I'm loving using the StayOnHire program and am finding the ease of functionality the best feature!"
Operations Administrator at Red Dust Holdings
MOBILISE your workers & assets

Track the mobilisation and freight of your project workers and assets with mobe and demobe scheduling:

Manage simple and complex transport events

Delivery check-listing and template examples

Import dimensions and specs to freight briefs for delivery drivers

Large excavator being transported on the back of a prime mover for JDC Alliance
PRE-fill draft invoices

Reduce the time it takes for your team to confirm and take payment from customers:

Pre-fill invoice rows with vehicle, attachment and labour usage data

Track billing perfectly against your calendar

Produce draft invoices on a recurring schedule based on your billing preferences

Visualising invoices in StayOnHire

Create your invoicing flow and sync to Xero customised to your exact needs:

Use tax rates, accounts and customer details synced from your Xero account

Customisable integration settings and sync processes to suit your company exactly

Save default tax rates and account to your fleet and work force rates

Syncing invoices from StayOnHire to Xero

Never manually create another document by exporting job and allocation data into templates at the click of a button:

Upload your own templates and branding

Produce job summaries, hire agreements and freight briefs

Submit new document types and we can build them for you

A job summary and hire agreement docuemtn

StayOnHire for Teams
in the Office

StayOnHire was built from the ground up around the teams who get things done

Excavator small business

Fleets & Teams

Companies that manage wet or dry hire across several projects will find a huge advantage with this JobAdder integration to StayOnHire as their planning system.
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rocket blasting off into the night sky

Expanding Quickly

Businesses that are growing quickly and need their internal teams to stay on the same page in relation to labour requirements, candidates, confirmed placements and job execution.
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Large Organisations

Not every big business lives on legacy ERP systems. This integration is for teams that demand a modern solution, with easy-to-understand usability for all team members to contribute toward business objectives.
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We support your team's operational needs and implementation

We specialise in bringing management, sales, and planning teams together when migrating plant and heavy machinery hire operations at the pace you require.

An administrator standing in front of a skid steer loader and worker

Schedule a demo

Jump in a video call with us and we'll give you a run down on all features and functions your company will have access to.

Find a time now
Spreadsheets like Google Sheets and Microsoft Excel Logos are Strong together

Start fresh or migrate across

We'll take a look at all the spreadsheets and data your business has and show you best practise for setting up, or even better, send them through and we can have a look at importing them in for you!

An administrator planning labour and vehicles

Implement gradually or fast

Keeping operations running smooth is the number one priority for us to ensure everyone on the team is confident in the solution. We'll help you roll it out, show key personnel how to use core functionality and ensure everyone in your team is getting value out of the system.

IN THE field

Frequently asked questions

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Are there setup fees associated with StayOnHire in the office?

No, there are no additional setup fees aside beyond your subscription to have StayOnHire working in your office environment.

Most companies that use StayOnHire in their office access it through a web browser of their choice. We currently support Google Chrome, Microsoft Edge, Apple Safari and Mozilla Firefox.

For additional services after your initial setup, you can reach out to us at any time for additional onboarding, staff training or new features if you require; though these may be paid services depending on the depth of your requirements.

Who needs construction & rental management software in the office?

This software is best suited for businesses that have grown beyond 2-3 staff and begin needing personnel to fulfil an individual professional roles.

This includes companies who have dedicated planners, recruitment, HR, fleet managers, payroll, billing, management, in field labour and office management.

We help keep all of these people on task and getting things done by designing our software around how each of you get your individual work done, instead of forcing staff down strict work flows.

What is construction & rental management software used in the office for?

Office systems are used to create structure and process to businesses with repetitive but complex processes, such and dry hire, wet hire and construction project planning or executions.

While at the surface level, these processes seems simple enough, we help streamline the granular details for real humans that manage the fast-changing fleets, personnel, project and client expectations.

When should we begin using construction and hire software to manage our assets and labour?

The best time to start is yesterday and the second best time, is right now.

The day someone in your organisation loses a file, photo(s) or a document, and your Excel spreadsheet begins to load slowly.. That's an omen that your business needs to take the leap forward.

we aim to help you make this transition with a little friction and staff training as required to help your team begin delivering value faster.

Where can I use office construction & rental management software in my business?

As we're a cloud-based software service, accessing the application and all functionality is done through web-browsers like Google Chrome, Microsoft Edge, Apple Safari or Mozilla Firefox. These are the browsers we test all functionality across.

While we also have mobile and tablet applications for different use cases, we love hearing from you and what you'd like us to build next. Request a demo and tell us where you'd like to use our software!

Why should I use office construction & rental management software in my business?

Money. Yes, really. Software is a tool thats makes your business money when it delivers value.

While it can be easy to under-sell yourself the benefits, consider how much it costs to pay a person's payroll to perform a manually repetitive task that could have been automated (such as drafting one or many invoices with assets and labour, or copy-and-pasting hire agreement details into a Word document).

Free your human talent to do more value delivering tasks and let the computer do the basics.

How long does it take to get office construction & rental management software up and running for my business?

This depends on the complexity of your operations and the size of your team. Realistically, we try to get your company off the ground in 24-72 hours.

Initial training of key staff or personnel will be done via video conference together and can take ~2ish hours depending on the questions and depth of product needs.

Is StayOnHire software good for construction & rental management in the office?

We combine a modern software technology stack with deep, detailed commitment to improve the user experience for all users of StayOnHire services and we think it's a bloody good choice to work with us.

Our high standards for usability mean less staff training, less information silos within your organisation and role-agnostic value delivery to everyone in your team, from the office staff, managers and field workers.

For those who need more

We can code custom solutions

Not every business needs the same labour and fleet management functionality. With countless solutions under our belt, tell us what you need and let us build you a bespoke system for around your exact needs.

export const AssetStatusDetails = {
    [AssetStatus.READY]: {
      text: "Ready for hire",
      value: AssetStatus.READY,
      color: "blue",

Standard conditions apply, including but not limited to:

1 Offer valid with a current invoice from any competitor.
1 Offer valid for StayOnHire annual plans.
1 Credit will be applied to a StayOnHire plan in an amount equal to the amount that is payable to the competitor as of the date of switching to StayOnHire, for the same number of users, for a maximum credit of two years of the selected StayOnHire service.


Standard conditions apply, including but not limited to:

2 Offer valid for new customer referrals with an annual subscription.
2 Credit will be issued in Australian Dollars ($AUD).
2 Credits cannot be redeemed for cash or vouchers of any type.
2 Credits are not transferrable outside of your organisation.
2 Credit will be applied once the referral has completed their onboarding.

A row of earthmoving machinery pictures