Start with Scheduling and add Billing and Maintenance when you're ready. Every asset you add is billed at the same rate or lower, never higher. 14-day free trial, no setup fees.
Schedule and organise jobs, assets and crews. Everything a hire yard needs to get gear out, track it, and get it back.
From $50/mo · 2 office seats included
✓Included in every planInvoice from the schedule. Utilisation, billing cycles and accounting sync for hire businesses.
Adds 4 office seats · adds phone support
✓Added to your planKeep the fleet compliant and working. Servicing, work orders and inspections — with or without Billing.
Adds 4 office seats · adds 24/7 support
✓Added to your planRates shown are for your first 50 asset units. Secondary assets count as ½ a unit and handheld assets as ⅕. Minimum is ten primary assets at your combined rate. Prices in AUD, ex GST. Compare everything →
The same rate card we bill from. Sliders are pre-set to a small hire yard running all three modules — about $600 a month. Push the fleet up and watch your average rate come down.
Three things set your bill: which modules you run, what each asset is, and how many you have. We don't charge a $400 breaker like a $300,000 excavator, and we don't charge your 800th asset like your first — the bigger you get, the less every asset costs.
Three classes, decided by two physical questions: can it be driven? and can one person lift it? All three earn hire revenue; the weight reflects how much scheduling, servicing and tracking each one needs from the system.
Primary = 1 unit · Secondary = ½ unit · Handheld = ⅕ unit · Cross-hired = half its class.
Bulk stock is never counted per piece. Fence panels, scaffold, props and other items you manage as a quantity are one secondary record per lot or SKU — a 50-panel lot is ½ a unit, not 10.
Your rate per unit steps down at 51, 201 and 501 units. See the full rate card by band →
Fleet of primary assets only, monthly billing, up to 1,000 units. The dashed line is what a flat per-asset rate would charge.
Labour adds job allocation for your crew at $2.50 per field worker and $0.50 per mobile view-only user a month. Track adds StayOnHire Certified GPS trackers from $11 per device a month, with hardware from $180 + GST. Both are optional and sit outside your per-asset rate.
Graduated bands mean every asset you add is billed at the same or a lower rate — never higher — and adding assets never raises the price of the ones you already have. No cliffs, no re-tiering.
Your rate card is locked for your term. If list prices ever change, existing customers hear about it 90 days before renewal — never mid-contract.
Every plan includes office seats, and each module adds more. Field workers and mobile users cost nothing until you switch on Labour.
Your first month includes onboarding and setup — no additional setup fees. Track hardware is at a listed price with no setup fee; connectivity includes SIM and data, with no term. Annual customers pay for 10 months and get 12.
Large and multi-branch fleets get a committed-fleet agreement rather than a list price. We don't publish that rate, because it depends on your fleet, term and modules — but everything that makes the rest of this page fair still applies, and we put it in writing.
Give us your counts and modules and we'll price units 1–1,000 off the published bands, agree the rate above that, and send a fixed monthly figure with the rate card behind it. If you've used the calculator above, your fleet is already filled in.
“I'm loving using the StayOnHire program and am finding the ease of functionality the best feature!”Kelly — Operations Administrator, Red Dust Holdings
No. Scheduling is the only part every customer runs. Billing and Maintenance are separate modules and each one works on its own. A contractor who invoices from an existing ERP can run Scheduling + Maintenance at $9 per primary asset without ever turning Billing on.
Anything you hire out or schedule. The class is decided by two physical questions, so you can classify your own fleet without asking us. Primary (1 unit): it is drivable — it moves under its own power with an operator on board, seated or standing. Excavators, loaders, forklifts, trucks, mobile cranes, EWPs and scissor lifts. Secondary (½ unit): it is not drivable and too heavy for one person to lift without mechanical aid. Generators, lighting towers, compressors, trailers, buckets, site huts, walk-behind plant. Handheld (⅕ unit): one person can lift it. Drills, saws, breakers, hand tools. All three earn hire revenue; the weight reflects how much scheduling, servicing and tracking each one needs from the system. You choose the class when you add the asset and can change it any time. Bulk stock — fence panels, scaffold, props, star pickets — is managed as a quantity and counted as one secondary record per lot or SKU, never per piece: 2,000 panels in 40 lots is 20 units, not 400.
No. The minimum is ten primary assets at your combined rate — $50 on Scheduling, $80 with Billing, $90 with Maintenance, $120 with both. If your fleet works out below that, you pay the minimum; if it works out above, you pay for your fleet and nothing else.
Pay for ten months and get twelve — a 16.7% saving on your plan, modules and Labour add-on. Track connectivity is billed at the same rate monthly or annually because SIM and data are real per-device costs.
Not during your term. Your rate card is locked when you sign. If we ever change list pricing, existing customers are told at least 90 days before their renewal, and the change only applies from renewal.
No additional setup fees. Your minimum one-month charge includes onboarding and setup for Scheduling, Billing and Maintenance, and our support team stays with you after go-live. Adding Certified Trackers has no setup fee either — you pay for the hardware and the monthly connectivity, nothing else.
