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Where your office and yard work together in real-time
Trusted by industry leading companies
Workshop & yard sync

Manage smoother

  • wet & dry hire operations
  • civil construction projects
  • infrastructure projects
  • mining shutdowns & maintenance
  • cross-hired fleets
  • owner-operator subcontractors
Inspections syncing to the cloud

Sync fleet data realtime between your teams

Automatically keep your office and workshop on the same page

Open photos, comments, details and updates taken in the field

Give your Sales & Planning teams visibility over a digital 'Ready for Hire' status

Empower workshop staff to on/off hire assets as they enter/leave the yard

Digitalise your 'Ready for Hire' statuses

Give your teams in the office an accurate digital solution to know when assets are ready for hire:

Find any asset in your fleet in seconds

Simple user interface for less-technical staff in the field

Increase adoption of digital systems for your field technicians

Confirm asset on/off hire deliveries and pick ups from the yard

Synchronise actions happening in the yard with your office staff digitally:

Prevent lost communications between busy yards and offices

Prioritise the pre-hire checks of assets in the yard leaving for hire first

Perform off hire checks from a tablet or mobile phone and sync to the office

HOW it WORKS

Keep your teams updated in real-time

When asset, job and transport details change, keep everyone in your organisation on the same page. When a customer pickup occurs in the yard, keep those who need to know updated.

How to draft a project in StayOnHire
1
BUILD A job, project or hire

Detail what positions you need to be filled encompassing assets, attachments and labour

Manage your job through an approval process

Create positions required before without having to know which asset to allocate exactly

Add estimated dates and adjust as things change

Allocating resources with StayOnHire and JobAdder
2
match availability to positions

Allocate available resources into positions required and get visibility on where additional labour is required:

Visualise your draft project alongside you existing schedule of vehicles and labour

Make adjustments across your entire organisation

Fill, edit and alter positions required dynamically as project needs change

3
PRe-hire asset checks

Workshop and yard staff receive realtime updates on upcoming jobs, allowing them to:

Check over assets and take photos before they go for hire

Focus on high-priority assets that are going out to jobs first

Confirm on hire, mobilisation and customer pickups from the yard

"We've been using StayOnHire for years now and have never looked back."
Toby Cocks
 - 
Director at All Forklifts & Equipment Hire
4
MOBILISE & ON HIRE

Track the mobilisation and freight of your project workers and assets with mobe and demobe scheduling:

Manage simple and complex transport events

Delivery check-listing and template examples

Import dimensions and specs to freight briefs for delivery drivers

5
OFF HIRE in the yard

Reduce the time it takes for your team to confirm and take payment from customers:

Pre-fill invoice rows with vehicle, attachment and labour usage data

Track billing perfectly against your calendar

Produce draft invoices on a recurring schedule based on your billing preferences

6
LINK PHOTOS TO ASSETS

Asset timelines allow for condition photos, comments and timestamped records of photos uploaded

Sync condition photos taken in the field to the office

Capture pre-hire, post-hire or general photos

Download source photos from the desktop app anytime

Taking photos with the StayOnHire mobile app
7
NOt READY FOR HIRE

Set your asset ready statuses to default to 'Not Ready for Hire' after coming off another job

Create a process for your technicians to review assets before they return to service

Digitise the 'Ready Status' of your yard assets

Prevent your teams from on-hiring assets that haven't been checked over yet

Suitability

StayOnHire for
Workshop & Yard Sync

This feature is perfect for companies of all sizes that that have both office,

Excavator small business

Fleets & Teams

Companies that manage wet or dry hire across several projects will find a huge advantage with this JobAdder integration to StayOnHire as their planning system.
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Expanding Quickly

Businesses that are growing quickly and need their internal teams to stay on the same page in relation to labour requirements, candidates, confirmed placements and job execution.
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Large Organisations

Not every big business lives on legacy ERP systems. This integration is for teams that demand a modern solution, with easy-to-understand usability for all team members to contribute toward business objectives.
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MORe INFO

We support your team's operational needs and implementation

We specialise in bringing management, sales, and planning teams together when migrating plant and heavy machinery hire operations at the pace you require.

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Schedule a demo

Jump in a video call with us and we'll give you a run down on all features and functions your company will have access to.

Find a time now
Spreadsheets like Google Sheets and Microsoft Excel Logos are Strong together

Start fresh or migrate across

We'll take a look at all the spreadsheets and data your business has and show you best practise for setting up, or even better, send them through and we can have a look at importing them in for you!

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Implement gradually or fast

Keeping operations running smooth is the number one priority for us to ensure everyone on the team is confident in the solution. We'll help you roll it out, show key personnel how to use core functionality and ensure everyone in your team is getting value out of the system.

workshop & yard sync

Frequently asked questions

Request a Demo
Are there setup fees associated with workshop and yard syncing?

No, there are no additional fees associated with using the workshop and yard mobile/tablet application alongside your StayOnHire account.

Once your account is up and running, your account credentials will allow you to login to the Ready Status mobile application whenever you like.

Who needs software to sync their office to their workshop or yard?

This mobile application is designed and developed for rental businesses that needed their office and yard processes synced in real-time but ultimately, many construction businesses managing their fleet can also benefit from a mobile application connected to their active fleet.

We encourage any business interested in these types of features to request a demo and let us know what your business needs.

What is office to workshop and yard syncing used for?

The primary goal of this feature is to allow staff in the yard, workshop of job site to:

1. Toggle the 'Ready/Not Ready' status of fleet assets (as frequently required by dry hire companies); and

2. Access and edit key asset information at a glance, such as Make, Models, Serial Numbers, VINs, Service Parts, Dimensions/Specs from the field.

This allows field and office staff to always stay on the same page regarding asset statuses, details and photos.

When should we begin using software to sync our office, yard and workshop?

Every business starts in the head of its key personnel. The moment your business starts growing beyond what can be contained in the head of one person, you need systems like the office and yard sync.

There's never a wrong time to start but ultimately, when your teams grows to 2-3 people or more is ideal and will need no explanation.

Where can I use the workshop and yard sync app in my business?

The workshop and yard application is available on all devices (iOS and Android) as a web application that can be added to your home screen at any point.

The application requires internet to guarantee reliability, upload photos and stay synchronised. We recommend it for workshops and yard that can keep work devices connected to wifi or those with reliable cellular reception.

Why should I use the workshop and yard sync app in my business?

For companies considering StayOnHire as a business solution, this companion app is a low-cost no-brainer fro companies looking to digitise their operations with systems that are easy-to-use, even for the less-technically savvy workers.

Ask us for a demo and we'll show you how easy it is for your team to make the transition.

How long does it take to get the workshop and yard sync app up and running for my business?

The workshop and yard app becomes accessible the moment your sign up with StayOnHire, however, it only becomes useful after you import your fleet to the desktop application.

There's not much point playing with an app containing and empty fleet but we can help you get setup from scratch.

Allow 24-72 hours to get everything up and running smoothly for your business (but realistically, it could be within the first hour of setup :P).

Is StayOnHire good for syncing my office, workshop and rental yard?

This depends on the exact functionality you're looking for. In short, yes, absolutely for toggling the Ready Status of your assets from the field and both capturing photos pre/post hire.

For more advanced field solution, please let us know what functionality you'd like to see next and we can get it done.

For those who need more

We can code custom solutions

Not every business needs the same labour and fleet management functionality. With countless solutions under our belt, tell us what you need and let us build you a bespoke system for around your exact needs.

asset.ts
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export const AssetStatusDetails = {
    [AssetStatus.READY]: {
      text: "Ready for hire",
      value: AssetStatus.READY,
      color: "blue",
    },
};
SWITCH PROGRAM TERMS

Standard conditions apply, including but not limited to:

1 Offer valid with a current invoice from any competitor.
1 Offer valid for StayOnHire annual plans.
1 Credit will be applied to a StayOnHire plan in an amount equal to the amount that is payable to the competitor as of the date of switching to StayOnHire, for the same number of users, for a maximum credit of two years of the selected StayOnHire service.

REFERRAL PROGRAM TERMS

Standard conditions apply, including but not limited to:

2 Offer valid for new customer referrals with an annual subscription.
2 Credit will be issued in Australian Dollars ($AUD).
2 Credits can not be redeemed for cash or vouchers of any type.
2 Credits are not transferrable outside of your organisation.
2 Credit will be applied once the referral has completed their onboarding.

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