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Premium Heavy Civil Equipment Hire Software
Trusted by industry leading companies
Plant & Heavy equipment hire

Manage smoother

  • wet & dry hire operations
  • civil construction projects
  • infrastructure projects
  • mining shutdowns & maintenance
  • cross-hired fleets
  • owner-operator subcontractors
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Management & Billing

Reduce repetitive, manual tasks and improve team collaboration across your operations:

Connect your office and field digitally

Capture billable labour and SMU hour units

Reduce employee training time with modern, easy-to-use software flexible to your needs

A monitor displaying StayOnHire's scheduling system

Sales, Operations & Admin

Improve communication across your operations with software that keeps everyone on the same page:

Visualise availability of people and plant

Build jobs and allocate resources

Identify scheduling conflicts including planned vs billable allocations

A tablet and mobile device showing the ready status of StayOnHire

Field Workers & Operators

Improve communication with the office in real-time with mobile apps that do the heavy lifting:

Create visibility between field and office

Photos, notes asset statuses and on/off hire

Cross-platform compatibility with iOS, android, mobile and tablet devices


We keep your operations streamlined

Reduce the time spent trying to find job, fleet and worker details with software that allows you to manage it all in an easy-to-use system for your key personnel

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Visualise your short and long-term projects, vehicle and labour availability with real-time sync across all users:

Switch between calendar and spreadsheet views

Compare planned vs billable changes on a job

Track internal assets and cross-hired machinery

An image displaying the scheduling of vehicles and labour

Allocate operators, plant and equipment to projects and manage their billable state as the hire/project progresses:

Manage in bulk or at an individual level

Build individual labour teams within a project

Manage roles and competencies with Role Codes


Build simple job deliveries, customer pickups and/or complex mobilisations (and demobilisations):

Manage simple and complex transport events

Delivery check-listing and template examples

Import dimensions and specs to freight plans

Large excavator being transported on the back of a prime mover for JDC Alliance
From civil construction companies:
"I'm loving using the StayOnHire program and am finding the ease of functionality the best feature!"
Operations Administrator at Red Dust Holdings

Filter your schedule to rapidly answer operational questions instantly:

Show machines and labour on a hire/project

Show all equipment on hire to a particular client

Find availability in a given period of time

Display jobs with overdue actions required

A timeline breaking up invoices by billable periods in StayOnHire

Never manually create another document by exporting job and allocation data into templates at the click of a button:

Upload your own templates and branding

Produce job summaries, hire agreements and freight briefs

Submit new document types and we can build them for you

A job summary and hire agreement docuemtn

Empower your field operators to gather field information with a mobile app that requires no explanation

Update the status of vehicles in your 'go line'

Take condition photos of machinery

Take a vehicle's SMU / engine / odometer reading

A tablet and mobile device showing the ready status of StayOnHire

Built for growing companies

We serve a range of company needs as unique and different as their operations.

Excavator small business

Small Businesses

The best companies start on spreadsheets, with nimble and dynamic processes. Create structure and repeatable systems for every new hire in your team with StayOnHire.
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Expanding Quickly

Growing pains are good pains, but when the inefficiencies grow too, we'll show you a modern, easy to use and reliable solutions that scales with you and your team.
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Not every big business lives on legacy ERP systems. We're living proof that modern, simple solutions can work for even the most complex teams and operations.
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We support your team's operational needs and implementation

We specialise in bringing management, sales, and planning teams together when migrating plant and heavy machinery hire operations at the pace you require.

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Schedule a demo

Jump in a video call with us and we'll give you a run down on all features and functions your company will have access to.

Find a time now
Spreadsheets like Google Sheets and Microsoft Excel Logos are Strong together

Start fresh or migrate across

We'll take a look at all the spreadsheets and data your business has and show you best practise for setting up, or even better, send them through and we can have a look at importing them in for you!

An administrator planning labour and vehicles

Implement gradually or fast

Keeping operations running smooth is the number one priority for us to ensure everyone on the team is confident in the solution. We'll help you roll it out, show key personnel how to use core functionality and ensure everyone in your team is getting value out of the system.


Frequently asked questions

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Are there setup fees associated with setting up a heavy civil construction company in StayOnHire?

No, there are no setup fees when getting started with StayOnHire if you're in civil construction, wet or dry hire operations.

We invest time upfront meticulously getting to know exactly how your company operates and the best way to get the most out of the system. This starts with importing key assets, attachments and labour imported and training on how to create your first project.

You can of course pay us to help your business with additional data migration and staff training as required after initial setup.

Who needs labour and fleet management software?

Software systems are predominantly needed by businesses with growing fleets and work forces that are struggling to communicate key company and job information between multiple people, such as availability and schedules.

This may include when planners, fleet managers, site supervisors, fields workers and managers first begin to notice a delay in scheduling or access to information due to information stored in spreadsheets or centralised locations.

What is heavy civil construction planning software used for?

Heavy civil construction software is used to create structure and repeatable business processes for companies managing large fleets and diverse teams in the field.

Compliance, safety and structure and critical for executing projects in an organised and timely manner.

It has numerous advantages over using traditional spreadsheets including the ability to maintain one real-time schedule of a your work force and assets, creating one centralised cloud system that you and your team can make key business actions from.

When should we begin using software to manage our labour and fleet or vehicles?

Your business should realistically start looking for a software solution as soon as there is more than one than one staff member trying to maintain your asset and work force schedule.

While this answer is not universally always the same, as soon as you begin to notice the need for structure and repeated processes beyond one person, software systems are the only way to go. There's only so much that can be done with spreadsheets!

Where can I use labour and fleet management software in my business?

StayOnHire as a product is designed in to be used from the office or field from a device connected to the internet.

The office application is regarded as the core system for scheduling workers, vehicles and attachments, while the mobile applications are predominantly reserved for in-field activities, such as updating the 'Go Line' or 'Ready Status' of assets out in the field.

Why should I use labour and fleet manaagement software in my business?

StayOnHire was primarily built to support heavy equipment dry hire companies but has since expanded its capabilities to serve a diverse range of businesses including wet hire businesses who need to manage labour.

We believe in out product so strongly that we encourage you to request a demo and see how good it stack sup to your expectations.

How long does it take to get labour and fleet management software up and running for my business?

Generally speaking, setup of a new company is fast (within 24-72 hrs) if you company has business critical fleet and labour details documented cleanly in spreadsheets.

This depends on the size, complexity and data migration requirements that your company has of course. For organisations with long paper trails of information, setup may take longer and require ongoing attention.

Is StayOnHire good for labour and fleet management?

StayOnHire was primarily built to support heavy equipment dry hire companies but has since expanded its capabilities to serve a diverse range of businesses including wet hire businesses who need to manage labour.

We believe in out product so strongly that we encourage you to request a demo and see how good it stack sup to your expectations.

For those who need more

We can code custom solutions

Not every plant and heavy equipment hire businesses is the same. With countless solutions under our belt, we're confident you won't be disappointed in the value or solution.

export const AssetStatusDetails = {
    [AssetStatus.READY]: {
      text: "Ready for hire",
      value: AssetStatus.READY,
      color: "blue",

Standard conditions apply, including but not limited to:

1 Offer valid with a current invoice from any competitor.
1 Offer valid for StayOnHire annual plans.
1 Credit will be applied to a StayOnHire plan in an amount equal to the amount that is payable to the competitor as of the date of switching to StayOnHire, for the same number of users, for a maximum credit of two years of the selected StayOnHire service.


Standard conditions apply, including but not limited to:

2 Offer valid for new customer referrals with an annual subscription.
2 Credit will be issued in Australian Dollars ($AUD).
2 Credits cannot be redeemed for cash or vouchers of any type.
2 Credits are not transferrable outside of your organisation.
2 Credit will be applied once the referral has completed their onboarding.

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