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Elegant hire operations meets beautiful accounting
Trusted by industry leading companies
ACCOUNTING SOLUTIONS

Sync your accounting to

  • project executions
  • fleet & labour scheduling
  • mobilisation scheduling
  • operators in vehicles
  • teams in the field
  • your internal planning system
Allocating a job in Xero and StayOnHire

Build your upcoming job, project or wet/dry hire

Discover your top performing machines in real-time by exploring their revenue vs expenses, while reconciling your Xero charts perfectly:

Sync accounts and tax rates from Xero and map them to assets and labour

Link and manage formal contacts in Xero to projects in StayOnHire

Never lose a billable hour again on the operation of your plant

Draft invoices pre-filled by your calendar

Reduce the time it takes for your team to confirm and take payment from customers:

Reduce the impact of human error in your billing processes

Let your staff focus on confirming estimated hours vs actual instead on manual data entry

Produce draft invoices on a recurring schedule based on your billing preferences

Syncing invoices from StayOnHire to Xero

Sync invoices, customers, tax rates and accounts

Create your invoicing flow and sync to Xero customised to your exact needs:

Use tax rates, accounts and customer details synced from your Xero account

Customisable integration settings and sync processes to suit your company exactly

Save default tax rates and account to your fleet and work force rates

HOW it WORKS

Connect seamless operations with beautiful accounting

When ypou operations

Allocating resources with StayOnHire and JobAdder
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BUILD A PROJECT

Planners start with the basics and then build out your list of required vehicles, attachments and labour required:

This project needs (4) excavators for date ranges

Each excavator will need (3) buckets and a rockbreaker

We will supply (1) Supervisor, (4) Operators and (1) Trades Assistant

Allocating resources with StayOnHire and JobAdder
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match availability to positions

Allocate available resources into positions required and get visibility on where additional labour is required:

Visualise your draft project alongside you existing schedule of vehicles and labour

Make adjustments across your entire organisation

Fill, edit and alter positions required dynamically as project needs change

Large excavator being transported on the back of a prime mover for JDC Alliance
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planning and execution

Finalise your project's details, including work force accomodation, mobilisations and teams:

Build a freight schedule of assets and attachments

Link workers to operator seats in vehicles

Track accomodation check in/out dates and times

From civil construction companies:
"I'm loving using the StayOnHire program and am finding the ease of functionality the best feature!"
Kelly
 - 
Operations Administrator at Red Dust Holdings
4
MOBILISE your workers & assets

Track the mobilisation and freight of your project workers and assets with mobe and demobe scheduling:

Manage simple and complex transport events

Delivery check-listing and template examples

Import dimensions and specs to freight briefs for delivery drivers

Allocating a job in Xero and StayOnHire
5
PRE-fill draft invoices

Reduce the time it takes for your team to confirm and take payment from customers:

Pre-fill invoice rows with vehicle, attachment and labour usage data

Track billing perfectly against your calendar

Produce draft invoices on a recurring schedule based on your billing preferences

Visualising invoices in StayOnHire
6
SYNC TO XERO

Create your invoicing flow and sync to Xero customised to your exact needs:

Use tax rates, accounts and customer details synced from your Xero account

Customisable integration settings and sync processes to suit your company exactly

Save default tax rates and account to your fleet and work force rates

Syncing invoices from StayOnHire to Xero
7
AUTO DOCUMENT GENERATION

Never manually create another document by exporting job and allocation data into templates at the click of a button:

Upload your own templates and branding

Produce job summaries, hire agreements and freight briefs

Submit new document types and we can build them for you

A job summary and hire agreement docuemtn
Suitability

StayOnHire + Xero

This integration is perfect for medium-sized and fast growing companies that have demanding recruitment and project work.

Excavator small business

Fleets & Teams

Companies that manage wet or dry hire across several projects will find a huge advantage with this JobAdder integration to StayOnHire as their planning system.
Request a Demo
rocket blasting off into the night sky

Expanding Quickly

Businesses that are growing quickly and need their internal teams to stay on the same page in relation to labour requirements, candidates, confirmed placements and job execution.
Request a Demo
A worker standing in front of administration and management

Large Organisations

Not every big business lives on legacy ERP systems. This integration is for teams that demand a modern solution, with easy-to-understand usability for all team members to contribute toward business objectives.
Request a Demo
MORe INFO

We support your team's operational needs and implementation

We specialise in bringing management, sales, and planning teams together when migrating plant and heavy machinery hire operations at the pace you require.

An administrator standing in front of a skid steer loader and worker

Schedule a demo

Jump in a video call with us and we'll give you a run down on all features and functions your company will have access to.

Find a time now
Spreadsheets like Google Sheets and Microsoft Excel Logos are Strong together

Start fresh or migrate across

We'll take a look at all the spreadsheets and data your business has and show you best practise for setting up, or even better, send them through and we can have a look at importing them in for you!

An administrator planning labour and vehicles

Implement gradually or fast

Keeping operations running smooth is the number one priority for us to ensure everyone on the team is confident in the solution. We'll help you roll it out, show key personnel how to use core functionality and ensure everyone in your team is getting value out of the system.

THE INTERGrATION

About Xero

JobAdder makes the recruitment process more efficient and joyful for everyone, with planning fulfilment and delivery software but for recruiters and growing businesses

Get a real-time view of your cashflow
Log in online anytime, anywhere on your Mac, PC, tablet or phone and see up-to-date financials.

Run your business on the go
Use the Xero app to reconcile, send invoices or create expense claims - from anywhere.

Reconcile in seconds
Xero imports and categorises your latest bank transactions. Just click OK to reconcile.

Get paid faster with online invoicing
Send online invoices to your customers - and get updated when they're opened.

For those who need more

We can code custom solutions

Not every business needs the same JobAdder functionality.
With countless solutions under our belt, tell us what you need and let us build you a bespoke system for around your exact needs.

asset.ts
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export const AssetStatusDetails = {
    [AssetStatus.READY]: {
      text: "Ready for hire",
      value: AssetStatus.READY,
      color: "blue",
    },
};
SWITCH PROGRAM TERMS

Standard conditions apply, including but not limited to:

1 Offer valid with a current invoice from any competitor.
1 Offer valid for StayOnHire annual plans.
1 Credit will be applied to a StayOnHire plan in an amount equal to the amount that is payable to the competitor as of the date of switching to StayOnHire, for the same number of users, for a maximum credit of two years of the selected StayOnHire service.

REFERRAL PROGRAM TERMS

Standard conditions apply, including but not limited to:

2 Offer valid for new customer referrals with an annual subscription.
2 Credit will be issued in Australian Dollars ($AUD).
2 Credits can not be redeemed for cash or vouchers of any type.
2 Credits are not transferrable outside of your organisation.
2 Credit will be applied once the referral has completed their onboarding.

A row of earthmoving machinery pictures