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Manage your crew and assets from one system
Trusted by industry leading companies

Manage smoother

  • wet & dry hire operations
  • civil construction projects
  • infrastructure projects
  • mining shutdowns & maintenance
  • cross-hired fleets
  • owner-operator subcontractors
How to draft a project in StayOnHire

Sales, Operations & Admin

Improve communication across your operations with software that keeps everyone on the same page:

Visualise availability of people and plant

Build jobs and allocate resources

Identify scheduling conflicts including planned vs billable allocations

Allocating resources with StayOnHire and JobAdder

Management & Billing

Reduce repetitive, manual tasks and improve team collaboration across your operations:

Connect your office and field digitally

Capture billable labour and SMU hour units

Reduce employee training time with modern, easy-to-use software flexible to your needs

Allocating a job in Xero and StayOnHire

Field Workers & Operators

Improve communication with the office in real-time with mobile apps that do the heavy lifting:

Create visibility between field and office

Photos, notes asset statuses and on/off hire

Cross-platform compatibility with iOS, android, mobile and tablet devices


Manage assets, attachments and workers across your jobs

Whiteboards, sticky notes Excel spreadsheets saved on someone else's computer are a thing of the past the day you find software so easy-to-use and understand, everybody in the company gets onboard.

How to draft a project in StayOnHire

Planners start with the basics and then build out your list of required vehicles, attachments and labour required:

This project needs (4) excavators for date ranges

Each excavator will need (3) buckets and a rockbreaker

We will supply (1) Supervisor, (4) Operators and (1) Trades Assistant

Allocating resources with StayOnHire and JobAdder
match availability to positions

Allocate available resources into positions required and get visibility on where additional labour is required:

Visualise your draft project alongside you existing schedule of vehicles and labour

Make adjustments across your entire organisation

Fill, edit and alter positions required dynamically as project needs change

Large excavator being transported on the back of a prime mover for JDC Alliance
planning and execution

Finalise your project's details, including work force accomodation, mobilisations and teams:

Build a freight schedule of assets and attachments

Link workers to operator seats in vehicles

Track accomodation check in/out dates and times

From civil construction companies:
"I'm loving using the StayOnHire program and am finding the ease of functionality the best feature!"
Operations Administrator at Red Dust Holdings
MOBILISE your workers & assets

Track the mobilisation and freight of your project workers and assets with mobe and demobe scheduling:

Manage simple and complex transport events

Delivery check-listing and template examples

Import dimensions and specs to freight briefs for delivery drivers

Allocating a job in Xero and StayOnHire
PRE-fill draft invoices

Reduce the time it takes for your team to confirm and take payment from customers:

Pre-fill invoice rows with vehicle, attachment and labour usage data

Track billing perfectly against your calendar

Produce draft invoices on a recurring schedule based on your billing preferences

Visualising invoices in StayOnHire

Create your invoicing flow and sync to Xero customised to your exact needs:

Use tax rates, accounts and customer details synced from your Xero account

Customisable integration settings and sync processes to suit your company exactly

Save default tax rates and account to your fleet and work force rates

Syncing invoices from StayOnHire to Xero

Never manually create another document by exporting job and allocation data into templates at the click of a button:

Upload your own templates and branding

Produce job summaries, hire agreements and freight briefs

Submit new document types and we can build them for you

A job summary and hire agreement docuemtn

StayOnHire for
Labour & Asset Management

This integration is perfect for medium-sized and fast growing companies that have demanding recruitment and project work.

Excavator small business

Fleets & Teams

Companies that manage wet or dry hire across several projects will find a huge advantage with this JobAdder integration to StayOnHire as their planning system.
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rocket blasting off into the night sky

Expanding Quickly

Businesses that are growing quickly and need their internal teams to stay on the same page in relation to labour requirements, candidates, confirmed placements and job execution.
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A worker standing in front of administration and management

Large Organisations

Not every big business lives on legacy ERP systems. This integration is for teams that demand a modern solution, with easy-to-understand usability for all team members to contribute toward business objectives.
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We support your team's operational needs and implementation

We specialise in bringing management, sales, and planning teams together when migrating plant and heavy machinery hire operations at the pace you require.

An administrator standing in front of a skid steer loader and worker

Schedule a demo

Jump in a video call with us and we'll give you a run down on all features and functions your company will have access to.

Find a time now
Spreadsheets like Google Sheets and Microsoft Excel Logos are Strong together

Start fresh or migrate across

We'll take a look at all the spreadsheets and data your business has and show you best practise for setting up, or even better, send them through and we can have a look at importing them in for you!

An administrator planning labour and vehicles

Implement gradually or fast

Keeping operations running smooth is the number one priority for us to ensure everyone on the team is confident in the solution. We'll help you roll it out, show key personnel how to use core functionality and ensure everyone in your team is getting value out of the system.

LABOUr & fleet management

Frequently asked questions

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Are there setup fees associated with StayOnHire?

No, there are no setup fees when getting started with StayOnHire. For new customers, we simply require the first 12 month subscription be paid upfront.

We invest time upfront meticulously getting a company setup and up skilling any key personnel required for each company to get the most out of our system.

You can of course pay us to help your business with additional data migration and staff training as required after initial setup.

Who needs labour and fleet management software?

Software systems are predominantly needed by businesses with growing fleets and work forces that are struggling to communicate key company and job information between multiple people, such as availability and schedules.

This may include when planners, fleet managers, site supervisors, fields workers and managers first begin to notice a delay in scheduling or access to information due to information stored in spreadsheets or centralised locations.

What is labour and fleet management software used for?

Labour and fleet management software is used to create structure and repeatable business processes.

It has numerous advantages over using traditional spreadsheets including the ability to maintain one real-time schedule of a your work force and assets, creating one centralised cloud system that you and your team can make key business actions from.

When should we begin using software to manage our labour and fleet or vehicles?

Your business should realistically start looking for a software solution as soon as there is more than one than one staff member trying to maintain your asset and work force schedule.

While this answer is not universally always the same, as soon as you begin to notice the need for structure and repeated processes beyond one person, software systems are the only way to go. There's only so much that can be done with spreadsheets!

Where can I use labour and fleet management software in my business?

StayOnHire as a product is designed in to be used from the office or field from a device connected to the internet.

The office application is regarded as the core system for scheduling workers, vehicles and attachments, while the mobile applications are predominantly reserved for in-field activities, such as updating the 'Go Line' or 'Ready Status' of assets out in the field.

Why should I use labour and fleet manaagement software in my business?

StayOnHire was primarily built to support heavy equipment dry hire companies but has since expanded its capabilities to serve a diverse range of businesses including wet hire businesses who need to manage labour.

We believe in out product so strongly that we encourage you to request a demo and see how good it stack sup to your expectations.

How long does it take to get labour and fleet management software up and running for my business?

Generally speaking, setup of a new company is fast (within 24-72 hrs) if you company has business critical fleet and labour details documented cleanly in spreadsheets.

This depends on the size, complexity and data migration requirements that your company has of course. For organisations with long paper trails of information, setup may take longer and require ongoing attention.

Is StayOnHire good for labour and fleet management?

StayOnHire was primarily built to support heavy equipment dry hire companies but has since expanded its capabilities to serve a diverse range of businesses including wet hire businesses who need to manage labour.

We believe in out product so strongly that we encourage you to request a demo and see how good it stack sup to your expectations.

For those who need more

We can code custom solutions

Not every business needs the same labour and fleet management functionality. With countless solutions under our belt, tell us what you need and let us build you a bespoke system for around your exact needs.

export const AssetStatusDetails = {
    [AssetStatus.READY]: {
      text: "Ready for hire",
      value: AssetStatus.READY,
      color: "blue",
A row of earthmoving machinery pictures

Standard conditions apply, including but not limited to:

1 Offer valid with a current invoice from any competitor.
1 Offer valid for StayOnHire annual plans.
1 Credit will be applied to a StayOnHire plan in an amount equal to the amount that is payable to the competitor as of the date of switching to StayOnHire, for the same number of users, for a maximum credit of two years of the selected StayOnHire service.


Standard conditions apply, including but not limited to:

2 Offer valid for new customer referrals with an annual subscription.
2 Credit will be issued in Australian Dollars ($AUD).
2 Credits cannot be redeemed for cash or vouchers of any type.
2 Credits are not transferrable outside of your organisation.
2 Credit will be applied once the referral has completed their onboarding.