Reduce downtime, extend asset lifespans, and cut maintenance costs with StayOnHire's comprehensive preventive maintenance solution.
The ultimate scheduling systems built to give teams software dedicated to simplifying even the most complex worker schedules and growing fleets.
Just like setting reminders for your car's oil changes based on mileage or time, this step establishes when and how your business equipment needs attention.
Import/enter equipment details and specifications
Set up maintenance intervals based on time, usage, or conditions
Create standardized maintenance procedures and checklists
Think of this as your maintenance checklist coming to life – technicians complete the scheduled tasks and record what they did, just like a mechanic fills out your service record.
Generate and assign preventive maintenance work orders
Complete scheduled maintenance tasks and inspections
Record findings, parts used, and labor hours
Similar to reviewing your utility bills to spot patterns and make adjustments, this step helps you identify which maintenance activities deliver the best returns and refine your approach.
Review maintenance performance metrics and equipment health
Identify patterns and adjust maintenance schedules accordingly
Calculate ROI and refine preventative maintenance strategy
See exactly which assets are due for service and automatically coordinate maintenance around your existing operations to minimize disruptions. Our maintenance planning tools sync with your scheduling system, allowing you to efficiently assign preventive service during natural downtime periods while ensuring critical equipment remains available when you need it most.
Manage your entire fleet and job schedule in one place for complete operational visibility:
Track all vehicles, equipment, and assets in a unified system
Assign equipment to jobs with drag-and-drop simplicity
Monitor status and location of every asset, job and worker across your business
Build custom maintenance schedules based on odometer readings, engine hours, or calendar dates:
Set kilometer/mile or hour-based service intervals for services required
Create date-based maintenance schedules for seasonal equipment
Configure recurring maintenance tasks with automated triggers
Assign maintenance schedules to specific asset categories for streamlined fleet-wide service management:
Group similar assets to apply consistent maintenance protocols
Customise service requirements for specialized equipment
Scale maintenance programs across your entire fleet efficiently
Empower technicians to quickly identify and prioritise maintenance tasks approaching their due date:
View color-coded service priorities based on urgency
Filter maintenance tasks by location, technician, or equipment type
Schedule technician time efficiently around upcoming maintenance needs
Complete and document services digitally using custom forms or your existing maintenance protocols:
Access digital checklists and service documentation anywhere
Capture photos and notes directly in service records
Collect digital signatures to verify completed maintenance
Identify and escalate equipment problems discovered during routine maintenance for immediate attention:
Tag defects with severity ratings for appropriate follow-up
Alert relevant personnel immediately about critical failures
Track resolution progress from identification to completion
Gain advance warning of potential service or compliance issues affecting scheduled jobs:
Receive alerts when jobs involve assets approaching service dates
Prevent dispatching non-compliant equipment to customer sites
Ensure regulatory compliance with automatic certification tracking
Use comprehensive analytics to measure maintenance effectiveness and identify opportunities for improvement:
Track maintenance costs against equipment performance metrics
Identify recurring issues across similar asset types
Optimize service intervals based on actual usage patterns
This integration is perfect for medium-sized and fast growing companies that have demanding recruitment and project work.
Companies that manage wet or dry hire across several projects will find a huge advantage with this JobAdder integration to StayOnHire as their planning system.
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Businesses that are growing quickly and need their internal teams to stay on the same page in relation to labour requirements, candidates, confirmed placements and job execution.
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Not every big business lives on legacy ERP systems. This integration is for teams that demand a modern solution, with easy-to-understand usability for all team members to contribute toward business objectives.
Try Free TodayWe specialise in bringing management, sales, and planning teams together when migrating plant and heavy machinery hire operations at the pace you require.
Jump in a video call with us and we'll give you a run down on all features and functions your company will have access to.
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We'll take a look at all the spreadsheets and data your business has and show you best practise for setting up, or even better, send them through and we can have a look at importing them in for you!
Keeping operations running smooth is the number one priority for us to ensure everyone on the team is confident in the solution. We'll help you roll it out, show key personnel how to use core functionality and ensure everyone in your team is getting value out of the system.
Preventative maintenance software helps businesses schedule, track, and manage regular equipment upkeep before breakdowns occur.
With StayOnHire's solution, you'll reduce unexpected downtime, extend asset lifespans, and lower repair costs by catching issues early. Our customers typically see maintenance costs decrease by 15-20% within the first year while equipment reliability improves dramatically.
The system transforms reactive emergency repairs into planned activities that fit your operational schedule and budget.
Yes, StayOnHire's preventative maintenance software is designed to scale for businesses of all sizes. Small businesses often benefit most from our system, as unexpected equipment failures can have an outsized impact on operations when resources are limited.
Our usage-based pricing structure means you only pay for what you need, and the intuitive interface requires minimal training.
Many small businesses start with just a handful of critical assets and expand their maintenance program as they experience the benefits of preventative upkeep.
StayOnHire centralises maintenance scheduling across all your locations in one cloud-based system. Regional managers can see maintenance needs for their specific sites, while headquarters maintains visibility across the entire operation.
The system automatically factors in travel time between locations when scheduling technician work and can group maintenance tasks geographically for maximum efficiency.
This approach eliminates duplicate scheduling efforts and ensures consistent maintenance practices across your business, regardless of where assets are located.
StayOnHire is built to connect seamlessly with your existing business tools. Common integrations include accounting software, ERP systems, inventory management platforms, and equipment telematics.
Many customers start with standalone implementation to establish their maintenance program, then gradually integrate with other systems as they optimize their processes.
We provide technical support throughout the integration process to ensure smooth data flow between systems. Please speak to your StayOnHire representative about your exact business' needs.
Most StayOnHire customers are up and running with basic preventative maintenance capabilities within 2-4 weeks.
The implementation timeline depends on your existing maintenance records and the number of assets you're managing.
For companies with well-organized equipment data, setup can be completed in days.
Additional data migration support and training are available if needed to ensure your team gets the most from the software.
StayOnHire handles variable equipment usage through flexible scheduling options. You can create maintenance triggers based on calendar dates, operating hours, mileage, cycles, or even sensor readings (for accounts with telematics integrations).
For equipment with unpredictable utilization, our system can track actual usage through manual entries or automated integrations with telematics systems.
This ensures maintenance occurs when truly needed rather than on arbitrary dates. The system automatically adjusts future maintenance projections based on historical usage patterns, helping you maintain equipment reliability while avoiding unnecessary service.
StayOnHire offers comprehensive reporting that helps you understand maintenance performance and costs.
Standard reports include maintenance compliance (scheduled vs. completed), asset reliability metrics, cost analysis by equipment type, technician productivity, and parts usage.
Custom reports can be created to address your specific business needs. All reports can be scheduled for automatic delivery to key stakeholders or accessed on-demand through the dashboard.
These insights help identify problem equipment, optimize maintenance intervals, and justify maintenance investments to management.
Yes, StayOnHire includes mobile capabilities specifically designed for field technicians.
The mobile app works on smartphones and tablets, allowing technicians to view assigned work orders, access equipment histories, complete digital checklists, and document their work with photos and notes.
This mobile functionality eliminates paperwork, reduces administrative time, and ensures maintenance records are updated in real-time as work is completed.
Not every business needs the same preventiaive maintenance functionality. With countless solutions under our belt, tell us what you need and let us build you a bespoke system for around your exact needs.
We provide premium software as a service solutions that help plant hire companies with scheduling fleets, capturing billable hours and everything in between.
