StayOnHire Features
Explore the full feature overview we offer as part of our software
Digital Documents
Automate document creation for hires and jobs so your team spends less time formatting and more time executing.
Hire Agreement & Other Job Document Generation
Produce branded hire agreements and required job documents in clicks—consistent, accurate and version‑controlled.
Learn moreDocument Export Templates
Upload tagged Word templates to generate branded PDF job summaries, mobilisation and demobilisation documents directly from live data—no manual copying.
Learn moreMaintenance
End-to-end equipment maintenance management: inspections, service history, corrective work orders, and readiness tracking.
Asset Service History
Full maintenance, repair and inspection history for every asset—instant context for planning, compliance and resale decisions.
Learn moreCorrective Work Orders
Generate and track repair work orders from fault report to resolution with status, priority and accountability.
Learn morePre/Post Hire Inspections
Structured pre‑ and post‑hire condition checks with documented variances—protecting quality and reducing disputes.
Learn moreDamage Logging
Capture and classify asset damage with photos, timestamps and responsibility for faster cost recovery and reduced disputes.
Learn morePreventive Maintenance Scheduling
Auto-generate upcoming services from time or SMU triggers—shift from reactive repairs to planned uptime.
Learn moreTransport
Plan, track, and coordinate asset movements—ensuring the right equipment arrives when and where it’s needed.
Asset Transport Management
Plan, assign and monitor transfers between sites with live status and delivery confirmation—no lost equipment or blind moves.
Learn moreFleet Management
See the full life-cycle of every asset—rates, utilisation, cross‑hire status, timeline events, and SMU readings in one place.
Cross-Hire Management
Track inbound and outbound cross‑hire assets, responsibilities and costs while keeping availability accurate.
Learn moreEquipment Rental Rates
Central hub to define, adjust and audit rental pricing tiers for consistent quotes and controlled margins.
Learn moreAsset Timeline
Chronological view of movements, hires, services and key status changes—an operational story of each asset at a glance.
Learn moreSMU Reading Tracking
Log and monitor service meter readings to drive usage‑based maintenance and accurate billing decisions.
Learn moreFuel Usage Capture
Log fuel consumption per asset or job to surface true operating cost and efficiency trends.
Learn moreAdmin
Control users, permissions, and platform settings with real‑time syncing—keeping every device and team member aligned.
User Roles & Permissions
Granular access control—define roles and permissions to protect data and enforce governance.
Learn moreTask Reminders / Notifications
Configurable reminders and notifications for tasks, deadlines and operational events keep work moving.
Learn moreSearch & filtering
Targeted search with advanced filters across jobs, contacts, assets and invoices—reach what you need fast.
Learn moreReal-time Data Sync for Multiple Devices
Instant propagation of updates across all logged‑in devices—everyone works from the same live state.
Learn moreBulk Actions (Fleet & Contact Import)
Paste spreadsheet-style data to create or update large batches of assets and contacts—onboarding at scale.
Learn moreIntegrations
Build a single source of truth by linking financials and workforce data directly to hire operations.
Xero Integration
Sync contacts, invoices and chart of accounts with Xero—aligned operational and financial records.
Learn moreJobAdder Integration
Pull placements from JobAdder into jobs and hires—driving mobilisation, transport and billing without re‑entry.
Learn moreCustomer Management
Customer relationship tracking for equipment hire: interaction timelines, linked job site contacts, and activity context.
Contact Timeline
Unified record of communications, interactions and actions per contact—fast relationship context for any handover.
Learn moreJob & Site Contacts
Link the right stakeholders to each job or site so teams know exactly who to contact for decisions or updates.
Learn moreBilling
Capture every billable detail and turn jobs into accurate invoices in seconds.
Invoicing
Build, update and send invoices straight from job data—structured billing with real‑time payment tracking.
Learn moreInvoice Payments & Overdue Tracking
Live payment status, aging visibility and smart overdue alerts keep collections proactive and predictable.
Learn moreRate Calculations (incl./excl. weekends)
Flexible rate engine with weekend inclusion/exclusion to match pricing models precisely.
Learn moreRecurring Invoice Generation (ongoing jobs)
Automated billing cycles for ongoing jobs—predictable cash flow and reduced manual workload.
Learn moreBillable Item Tracking
Capture parts, services and ad‑hoc charges as they occur so invoices reflect every billable line—no revenue leakage.
Learn moreScheduling
Real-time job scheduling platform for equipment allocation, workforce planning, task management, and swap-out handling.
Off Hire & Swap Out
Process returns and swaps with automatic updates to availability, documentation and job records.
Learn moreJob Scheduling
Construct job timelines, allocate resources and resolve conflicts with live availability insight.
Learn moreWorker Scheduling
Allocate people by availability, skills and certifications while preventing conflicts and overbooking.
Learn moreFind Suitable Assets
Match jobs to available assets using specifications, availability windows and suitability criteria—allocate right first time.
Learn moreJob Task Management
Define, assign and track job tasks with ownership and status for accountable delivery.
Learn more
