Every unit, every hire, every inspection and every invoice in one system your office and yard can see in real time. StayOnHire replaces the whiteboard, the clipboard and the spreadsheet with a single source of truth for pressure washer hire, sales and servicing businesses.
Stop losing revenue to whiteboard maths. When rates, return dates and billing cycles live in different places, invoices go out late, short or not at all:
Bill every hire on its own cycle with a one-click, minute-accurate invoice
Standardise rates, damage and cleaning charges across the whole fleet
See revenue, utilisation and servicing cost per unit without a spreadsheet
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Stop being the person everyone has to ask. The whiteboard only works for whoever is standing in front of it:
See what's on hire, available, post-hire or in repair from any device
Book hires, extensions and returns without double-booking a unit
Build the customer's hire agreement and sign it from one job record
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Stop chasing paperwork back from the yard. Paper inspections get lost, arrive late and never trigger the next action:
Complete pre-hire and post-hire inspections on a phone or tablet
Photograph condition, record hours and flag defects at the point of delivery
Defects raise a maintenance job automatically, linked to the unit
Whiteboards, paper forms and spreadsheets each hold a piece of the picture. StayOnHire gives your hire, servicing and billing teams the whole thing, captured once and never re-entered.
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Without software, unit history lives in someone's head. With StayOnHire, every washer, trailer and accessory has a record that follows it through every hire:
Rego, engine, pump and pressure specs on every unit
Live status: available, on hire, post-hire, needs repair, sold
Full hire, service and defect history per asset
The whiteboard cannot warn you about a clash. A purpose-built hire calendar can:
Calendar and list views of every hire, return and extension
Conflicting bookings flagged the moment they are made
'TBC' return dates tracked and chased instead of forgotten
A defect written on paper has to be found, read, planned and then actioned. Digitised forms do the planning for you:
Pre-hire, post-hire and service inspection forms on any device
Photos, hours, fuel and condition captured at the point of handover
Defects automatically draft a maintenance work request on the unit
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"We've been using StayOnHire for years now and have never looked back."
Weekly, 5-day, 7-day, monthly and flat rates across a mixed fleet is where revenue quietly leaks:
Draft a minute-accurate invoice for any hire in a single click
Set the billing cycle once and let the system remember every cadence
Damage, cleaning and delivery charges land on the invoice automatically
Every calendar change is visible to billing with full history
Blank hire agreements, signed at the counter and filed in a drawer, are impossible to find when a dispute arrives:
Generate hire agreements and T&Cs from the job record with your branding
Capture customer signatures digitally and store them against the hire
Search every agreement, inspection and PO by customer, unit or date
Your yard team should not need a login tutorial to update a unit's status:
Change a unit from post-hire to available in two taps
Take condition photos on delivery and return
Record engine hours and fuel level so servicing is never guesswork
Built for hire yards where the same team handles hires, servicing, repairs and sales, and where the whiteboard has quietly become the business's system of record.
Owner-operators with 10–100 units who know the whiteboard, the clipboard and the spreadsheet are holding them back, and need software that takes an afternoon, not a project, to switch to.
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Businesses that hire, sell and service pressure washers and need a single record per unit covering hires, inspection fees, service reports and change of ownership.
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Operators putting units on mine sites, civil projects and regional jobs who need the office, the yard and the field on the same page in real time.
Request a DemoWe specialise in moving pressure washer and equipment hire businesses off whiteboards, paper and spreadsheets at the pace you need, without stopping the hires going out the gate.
Jump on a video call and we'll walk through the hire calendar, inspections, agreements and billing your team would use every day.
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Send us your asset list and hire spreadsheet and we'll show you best practice for setup, or import it for you so day one starts with your real fleet.
Start with the hire calendar and add inspections, maintenance and billing as your team is ready. We'll help roll it out and show key people the core functions first.
Pressure washer hire software is a system of record for businesses that hire, sell and service pressure washers. It replaces the whiteboard, paper inspection forms and hire spreadsheets with one cloud system.
It tracks each unit's status, schedules hires and returns, captures pre-hire and post-hire inspections, raises maintenance jobs from defects and generates hire agreements.
Because every hire is scheduled in the same system, it can also draft an accurate invoice on each customer's billing cycle without anyone re-checking the calendar.
Any hire business where more than one person needs to know what is on hire, what is available and what is due back. Owner-operators with 10 units and multi-site fleets with hundreds both benefit.
The tell-tale signs are a whiteboard of IDs, regos, sites and return dates, paper inspection and service forms that have to be re-typed, and invoices that depend on someone remembering the billing cycle.
Yes. The hire calendar replaces the whiteboard, digital forms replace paper pre-hire, post-hire and service inspections, and hire agreements are generated and signed from the job record.
Data is captured once at the point of handover and flows to scheduling, maintenance and billing without being re-entered by anyone in the office.
Yes. Pre-hire, post-hire and service inspection forms are completed on a phone or tablet, with photos, engine hours and fuel level recorded against the unit.
Any defect flagged on a form automatically drafts a maintenance work request linked to that unit, and the hours captured in the field keep service intervals accurate without GPS hardware.
Each hire is set up once with its rate and billing cycle, whether weekly, monthly, 5 or 7 day, flat or custom. StayOnHire tracks the cadence, prices the hire to the minute and drafts the next invoice in one click.
Damage, cleaning, delivery and trailer charges reported in the field land on the invoice automatically, so nothing is forgotten between the yard and the billing desk.
No. There are no setup fees when getting started with StayOnHire. For new customers we simply ask that the first 12-month subscription is paid upfront.
We invest that time getting your fleet, rates and forms set up and your key people trained so the system pays for itself from the first billing cycle.
If your unit list and current hires are in a spreadsheet, setup is typically 24–72 hours.
Yards moving off a whiteboard and a paper trail may take a little longer, and we can migrate the data for you so your team starts with the real fleet rather than a blank screen.
Yes. The office application runs in any browser and the mobile app runs on iOS and Android phones and tablets.
Yard staff and drivers use it to update unit status, complete inspections, take photos and record hours, and the office sees every change the moment it happens.
Not every pressure washer hire business runs the same way. If your fleet, forms or billing need something we haven't built yet, we'll build it.
