Start with Scheduling, add Billing and Maintenance when you're ready. Every asset you add is billed at the same rate or lower — never higher — from your first fleet to your thousandth machine, so your average cost per asset only ever goes down. 14-day free trial. Your first month includes onboarding and setup — no additional setup fees.
Schedule and organise jobs, assets and crews. Everything a hire yard needs to get gear out, track it, and get it back.
From $50/mo · 2 office seats included
✓Included in every planInvoice from the schedule. Utilisation, billing cycles and accounting sync for hire businesses.
Adds 4 office seats · adds phone support
✓Added to your planKeep the fleet compliant and working. Servicing, work orders and inspections — with or without Billing.
Adds 4 office seats · adds 24/7 support
✓Added to your planRates shown are for your first 50 asset units. Secondary assets count as ½ a unit and handheld assets as ⅕. Minimum is ten primary assets at your combined rate. Prices in AUD, ex GST. Compare everything →
Three things set your bill: which modules you run, what each asset is, and how many you have. We don't charge a $400 breaker like a $300,000 excavator, and we don't charge your 800th asset like your first — the bigger you get, the less every asset costs.
Three classes, decided by two physical questions: can it be driven? and can one person lift it? All three earn hire revenue; the weight reflects how much scheduling, servicing and tracking each one needs from the system.
Bulk stock is never counted per piece. Fence panels, scaffold, props and other items you manage as a quantity are one secondary record per lot or SKU — a 50-panel lot is ½ a unit, not 10.
Rates apply to each band in turn, like tax brackets, and the step-down applies to your modules too. Your first 50 units are always billed at the headline rate; only the units above that get cheaper. Your combination is highlighted. Above 1,000 units we agree a rate with you, with the 501–1,000 band as a guaranteed ceiling.
| Asset units | Schedulingonly | + Billing$5 + $3 | + Maint.$5 + $4 | + Both$5 + $3 + $4 |
|---|---|---|---|---|
| 1 – 50 headline | $5.00 | $8.00 | $9.00 | $12.00 |
| 51 – 200 −25% | $3.75 | $6.00 | $6.75 | $9.00 |
| 201 – 500 −45% | $2.75 | $4.40 | $4.95 | $6.60 |
| 501 – 1,000 −60% | $2.00 | $3.20 | $3.60 | $4.80 |
| 1,001 + enterprise | Agreed with you — and never above the 501–1,000 rate. How enterprise pricing works → | |||
Fleet of primary assets only, monthly billing, up to 1,000 units. The dashed line is what a flat per-asset rate would charge.
The same rate card we bill from. Sliders are pre-set to a small hire yard running all three modules — about $500 a month on annual billing. Push the fleet up and watch your average rate come down.
Billing and Maintenance are priced per asset, like the plan. Labour and Track are priced per worker and per device, because that's how their costs work.
Field and mobile users are free on every plan. Switch on Labour when you want to allocate jobs to the people on the machines and give them live job and fleet visibility from the mobile app.
StayOnHire Certified Trackers — GPS hardware certified for the StayOnHire platform, supplied only through us and pre-registered to your account before dispatch. Shipped to you and fitted by your own crew — no installer, no third-party portal, no lock-in. Location and movement alerts on the same screen you schedule from; on wired units, ignition and run-hours flow straight into utilisation billing and service plans. SIM and data are in the monthly price.
Graduated bands mean every asset you add is billed at the same or a lower rate — never higher — and adding assets never raises the price of the ones you already have. No cliffs, no re-tiering.
Your rate card is locked for your term. If list prices ever change, existing customers hear about it 90 days before renewal — never mid-contract.
Scheduling is the plan. Billing and Maintenance are independent — take one, both, or neither, and change your mind at any month end.
A generator or a bucket is half a unit, a drill a fifth, and anything you cross-hire from another supplier is half its class while it's on hire — nothing at all once that supplier is on StayOnHire.
Every plan includes office seats, and each module adds more. Field workers and mobile users cost nothing until you switch on Labour.
Your first month includes onboarding and setup — no additional setup fees. Track hardware is at a listed price with no setup fee; connectivity includes SIM and data, with no term. Annual customers pay for 10 months and get 12.
Large and multi-branch fleets get a committed-fleet agreement rather than a list price. We don't publish that rate, because it depends on your fleet, term and modules — but everything that makes the rest of this page fair still applies, and we put it in writing.
Give us your counts and modules and we'll price units 1–1,000 off the published bands, agree the rate above that, and send a fixed monthly figure with the rate card behind it. If you've used the calculator above, your fleet is already filled in.
“I'm loving using the StayOnHire program and am finding the ease of functionality the best feature!”Kelly — Operations Administrator, Red Dust Holdings
No. Scheduling is the only part every customer runs. Billing and Maintenance are separate modules and each one works on its own. A contractor who invoices from an existing ERP can run Scheduling + Maintenance at $9 per primary asset without ever turning Billing on.
Anything you hire out or schedule. The class is decided by two physical questions, so you can classify your own fleet without asking us. Primary (1 unit): it is drivable — it moves under its own power with an operator on board, seated or standing. Excavators, loaders, forklifts, trucks, mobile cranes, EWPs and scissor lifts. Secondary (½ unit): it is not drivable and too heavy for one person to lift without mechanical aid. Generators, lighting towers, compressors, trailers, buckets, site huts, walk-behind plant. Handheld (⅕ unit): one person can lift it. Drills, saws, breakers, hand tools. All three earn hire revenue; the weight reflects how much scheduling, servicing and tracking each one needs from the system. You choose the class when you add the asset and can change it any time. Bulk stock — fence panels, scaffold, props, star pickets — is managed as a quantity and counted as one secondary record per lot or SKU, never per piece: 2,000 panels in 40 lots is 20 units, not 400.
Your first 50 units are billed at the headline rate, units 51–200 at the second band, and units 201–260 at the third. On Scheduling + Billing that is 50 × $8 + 150 × $6 + 60 × $4.40 = $1,564 a month, or $6.02 per unit on average. Adding your 261st unit costs $4.40 — never more. The step-down applies to the module part of the rate too, and the same arithmetic runs up to 1,000 units.
No. The minimum is ten primary assets at your combined rate — $50 on Scheduling, $80 with Billing, $90 with Maintenance, $120 with both. If your fleet works out below that, you pay the minimum; if it works out above, you pay for your fleet and nothing else.
Your first 1,000 units are billed on the published bands exactly as shown. For units above that we agree a rate with you as part of a committed-fleet agreement, and that rate is guaranteed to be at or below the 501–1,000 band for your modules. The calculator on this page shows that ceiling for large fleets, so you know the most you could pay before you talk to us. See what an enterprise agreement includes.
Yes. Add a module any time and it applies from your next invoice. Drop one at the end of any month on monthly billing, or at renewal on annual. Your rate and included seats step up or down together.
Pay for ten months and get twelve — a 16.7% saving on your plan, modules and Labour add-on. Track connectivity is billed at the same rate monthly or annually because SIM and data are real per-device costs.
Not during your term. Your rate card is locked when you sign. If we ever change list pricing, existing customers are told at least 90 days before their renewal, and the change only applies from renewal.
No — a tracked asset is still an asset in StayOnHire, so it counts toward your units as usual. Track adds the SIM, data and live location on top; the hardware is yours. On wired trackers, ignition and run-hours also flow into utilisation billing and, with the Maintenance module, service schedules.
At half the rate of the same asset class, counted only for the days it's on hire in the month — so tracking a cross-hire is always cheaper than not tracking it. If the supplier is also on StayOnHire and the asset is linked to their fleet, it's free on your subscription: the owner already pays for it. Cross-hires never count toward plan caps or the ten-primary-asset minimum.
You do, on both counts. Every StayOnHire Certified Tracker is supplied by us, registered to your account before dispatch, and are yours outright — wired machine trackers from $200 (rugged IP68 units $350) and battery asset trackers from $180, plus GST, with volume pricing at 100+ devices. Account setup and device registration are included. Your own crew fits them: wired units connect to the machine battery in a few minutes, battery units screw or magnet-mount, and every order comes with a fitting guide and video. Track runs on hardware we supply, so every device carries our 24-month warranty — we don't connect devices bought elsewhere. The monthly price covers SIM, data and the platform only, with no term — stop any device at any time.
No additional setup fees. Your minimum one-month charge includes onboarding and setup for Scheduling, Billing and Maintenance, and our support team stays with you after go-live. Adding Certified Trackers has no setup fee either — you pay for the hardware and the monthly connectivity, nothing else.
